The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in five programs: Climate, Air Pollution, Nature and Urban Health; Environment and Health over the Lifecourse; Global Viral and Bacterial Infections; Malaria and Neglected Parasitic Diseases and Maternal Child and Reproductive Health. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.

WHAT WE ARE LOOKING FOR

ISGlobal is looking for a Project Manager with experience in implementation of clinical studies in low-middle income countries to help us supervise activities under a newly granted project introducing an AI diagnostic system that leverages existing microscopes and mobile technology for the diagnosis of many parasitological diseases. The project presents a consortium of 9 partners including technological, clinical and laboratorial experts.

KEY RESPONSIBILITIES

To provide expertise in the management of an EDCTP3 funded project and supporting the technical team to implement correctly the planned activities. The Project Manager may be requested to support related applications for successive or additional funding.

Project Planning

• To provide expertise in the management of an EDCTP3 funded project and supporting the technical team to implement correctly the planned activities. The Project Manager may be requested to support related applications for successive or additional funding.
• Detecting potential timeline issues and providing timely and proactive issue escalation to MultiplexAI scientific coordinator.
• Supporting work package leaders and monitoring project activities to ensure approved milestones are achieved.
• Collecting information to ensure timely and formal project reporting with full and accurate information as determined by the funder’s requirements.
• Meeting with MultiplexAI Finance management on a monthly basis to review project expenditure, and provide support as requested in planning the next year’s budget.
• Liaising with internal team members and sites to ensure they maintain the currency of project tracking tools.
• Utilizing the MultiplexAI project dashboard to monitor site progress across protocols, providing progress reports and alerts to the team as required.
• Monitoring and reporting progress of Gantt chart deliverables to MultiplexAI technical coordinator and assisting with issue identification and resolution.
• Support protocol-specific vendor selection, negotiation, and management, scientific monitoring of associated budgets and contracts as needed.
• Managing vendors that provide general services across the project, e.g., travel agents, auditors, etc.

2. Project execution & monitoring

• Verifying that project activities are implemented according to project objectives and timelines.
• Identifying and escalating issues through existing channels.
• Assisting in issue resolution.
• Monitoring the project progress with identified project management tools and verifying timely decision-making.
• Monitoring project adherence to the legal frameworks, written procedures, and agreements with the funders/sponsor.
• Ensuring proper filing (hard copies or electronic documentation) of all non-protocol project-related documents.

a. Team and line management

• Ensuring that required team meetings are held and agreeing on important issues for the agenda with the PI and CS.
• Participating in recruitment and training of internal project staff (as applicable).
• Monitoring and assisting sites to ensure timely recruitment of key site staff.
• Monitoring and assisting sites to ensure timely procurement of key specific items necessary to execute relevant protocols.
• Provide input into team members' performance evaluation as requested.

b. Communications, partnerships, and reporting

• Reporting on the project to funding bodies, the Principal Investigator, and the Scientific Coordinator.
• Ensuring timely reporting and appropriate dissemination internally and to stakeholders and project partners.
• Coordinating with the communication department and ensuring communication and dissemination at a technical level.
• Participating in publications and oral presentations if desired.

c. Budget accountability and invoicing

• Assist the financial manager in monitoring budget management and procurement as requested.
• Assist the leadership team and finance manager to identify critical issues with an impact on the budget.
• Support the development of financial reports by reviewing and assisting in the provision of financial justification of activities as requested.

3. Project closing & evolution

• Coordinate project closeout activities in accordance with the project management plan, protocol, and relevant ISGlobal SOPs and policies.
• Assist designated team members with the closing of each contract applicable to the project or project phase.
• Verify the financial closing of the project budget and account, if applicable.
• Coordinate documentation of lessons learned from Site leadership, work package leaders, and ISGlobal team members.

4. Coordination with the Programme Manager

• Regular meetings with the Programme Manager to ensure adequate coordination between all projects of the group.
• Integration in team meetings and activities.
• Support researchers of the team in the preparation of requests for additional funding (grants or fellowships).

AUXILIAR TASKS

This job description reflects the present requirements of the post but may evolve at any time in the future as duties and responsibilities change and/or develop providing there is appropriate consultation with the post-holder.

This job description is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual professional assessment process.

SKILLS

• Strong organizational skills to cope with multi-tasking daily work, used to work in a goal-oriented approach
• Stress tolerance and a strong team play with the ability to work independently without supervision
• Critical thinking and problem-solving skills, ability to handle troublesome situations and think ahead with a decisive attitude
• Good people management skills and strong communicator with the ability to set clear performance-oriented objectives and to use persuasive strategies
• Ability to work independently and in a (virtual) team, in an international, multicultural and deadline-driven environment.
• Ability to lead and to encourage a team, to anticipate and to refocus if necessary
• Objective, upright and diplomatic approach towards internal and external partners, with the ability to negotiate fair agreements
• Ability to adapt to changing situations focusing on the needs, goals and priorities of the organization
• Willingness to travel internationally

The post holder will adhere to ISGlobal principles contained in People management policy, including Equity, diversity and health safety. The post holder will respect, and be accountable to ensure ISGlobal policies and procedures.

TRAINING AND EXPERIENCE / QUALIFICATIONS

• University degree; preferably but not necessarily in Health / Life Sciences.
• Verifiable successful experience in technical writing, proofreading, editing, grant writing or other equivalent written communication formats.
• Knowledge and experience managing European and International calls (such as H2020, EDCTP, EIT Health, NIH, BMGF)
• Familiarity with Responsible Research and Innovation (RRI) activities (public engagement, open access, gender, ethics, science education) will be valued
• Experience working in a research centre will be valued.
• Experience in budget management will be valued.

LANGUAGE LEVEL

• Proficiency in English and Spanish.

CONDITIONS

• Duration: 4 years
• Starting date: May 2025
• Contract Type: Full time
• Salary: Technician I C (36.991€ gross annual)

HOW TO APPLY

Applicants must fill in the request form and attach the CV and a Cover Letter. Each attached document must be named with the candidate name and surname.

The receipt of applications will be open until 11th of April 2025.

The interviews could be placed during the reception of candidatures period.

Diverse candidatures are encouraged, that includes: gender, race, ethnicity, religion, age, sexual orientation, physical abilities, and political views.

SELECTION PROCESS

The selection process is designed in two phases:
1- Interview phase of a technical nature, with the team that requires the incorporation. To assess the person's skills and CV.
2 - Meeting with HR with the finalist(s) to finish assessing the profile and discuss contractual and institutional issues.

If needed any technical test could be passed. A Psychological Competency Evaluation Test will be required for the structural or transversal positions.

In accordance with the OTM-R principles, a gender-balanced recruitment panel is formed for every vacancy at the beginning of the process. After reviewing the content of the applications, the panel will start the interviews, with at least one technical and one administrative interview. A profile questionnaire as well as a technical exercise may be required during the process.

In ISGlobal we are committed to maintaining and developing a work environment in which the values and principles of our organization are respected and equal opportunities between women and men be promoted in each of the areas in which we operate, not tolerating discrimination based on criteria such as age, gender, marital status, race, ethnicity, functional diversity, political leanings, religion, sexual orientation, gender identity or gender expression.

We confirm our commitment towards the value of the diversity of our staff and student population and seek to promote peace, equity, diversity and inclusion as essential elements in contribution to improving health worldwide.