The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in five programs: Climate, Air Pollution, Nature and Urban Health; Environment and Health over the Lifecourse; Global Viral and Bacterial Infections; Malaria and Neglected Parasitic Diseases and Maternal Child and Reproductive Health. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.

WHAT WE ARE LOOKING FOR

ISGlobal is seeking a Personal Assistant who will assist Dr. Hernando del Portillo, leader of the PvREX - Plasmodium vivax and Exosome, and Dra. Carmen Hernandez with the smooth running of administrative tasks related to the research projects and the overall unit.
Dr. Hernando del Portillo also leads de program of Malaria and neglected parasitic diseases, so the personal assistant will also give admin support to contribute to the organization of Programme activities aiming at:
- promoting programme cohesion and visibility,
- facilitating synergies between the researchers (intra and inter programmes)

ISGlobal staff are based across different workplaces. In this case, the research group the selected candidate will join is located at the Hospital Germans Trias i Pujol (IGTP), which will be their main workplace.

Although the position will require on-site work during the first few months, the candidate may later opt for up to two days of teleworking per week, depending on the needs of Dr. Hernando del Portillo and the research group, and in accordance with the current policy. 

KEY RESPONSIBILITIES

• Assisting with the organization (documentation, reporting) of face to face of in presence and online meetings & events
• Organize and update the agenda of the principal investigator
• Planning and organizing trips, and high-level visits required for the projects
• Support the PI in any administrative need related to research projects

IN RELATION WITH THE PROGRAM

• Organisation and coordination of regular cross-group, inter-program meetings and program cohesion activities, such as regular seminars, annual programme retreats.
• Centralization and updating the programme information: members, active projects, etc.
• Support coordination of the programme reporting: requesting and gathering the information. Examples: Annual report, the EAC and CERCA reports, and other reporting requirements (La Caixa, Uneix, etc.).
• Support to coordinate the distribution of work among investigators and other staff (ISGlobal blogs, ISGlobal Friday seminar, programme sessions, institutional visits, program-specific tasks, other requests to the programme from ISGlobal departments).
• Support to the prioritisation processes within the programme (e.g., INPHINIT La Caixa grants).
• Contact person for other non scientific issues (internal and external) related to the research programme.

AUXILIAR TASKS

This job description reflects the present requirements of the post but may evolve at any time in the future as duties and responsibilities change and/or develop providing there is appropriate consultation with the post-holder.

This job description is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual professional assessment process.

SKILLS

• Teamwork.
• Problem resolution.
• Learning capacity.
• Excellent organization and communication skills
• Effective verbal and written communication skills

The post holder will adhere to ISGlobal principles contained in People management policy, including Equity, diversity and health safety. The post holder will respect, and be accountable to ensure ISGlobal policies and procedures.

TRAINING AND EXPERIENCE / QUALIFICATIONS

• Bachelor’s Degree in Business Administration, Biology, Global Health, Political Science, Sociology or related fields
• Professional Training in Administration
• 2+ working experience in administration / project assistant roles

LANGUAGE LEVEL

• Proficiency in English and Spanish.
• Catalan desirable

CONDITIONS

• Duration: Permanent contract with 6 months probation period
• Starting date: as soon as possible
• Contract Type: Part time (30 hours per week)
• Salary: Technician II B - 26.588€ gross annual for a full-time (40h/week) position. Final salary will be adjusted according to the agreed part-time schedule.

HOW TO APPLY

Applicants must fill in the request form and attach the CV and a Cover Letter. Each attached document must be named with the candidate name and surname.

The receipt of applications will be open until 19th of November 2025.

The interviews could be placed during the reception of candidatures period.

Diverse candidatures are encouraged, that includes: gender, race, ethnicity, religion, age, sexual orientation, physical abilities, and political views.

SELECTION PROCESS

The selection process is designed in two phases:
1- Interview phase of a technical nature, with the team that requires the incorporation. To assess the person's skills and CV.
2 - Meeting with HR with the finalist(s) to finish assessing the profile and discuss contractual and institutional issues.

If needed any technical test could be passed. A Psychological Competency Evaluation Test will be required for the structural or transversal positions.

In accordance with the OTM-R principles, a gender-balanced recruitment panel is formed for every vacancy at the beginning of the process. After reviewing the content of the applications, the panel will start the interviews, with at least one technical and one administrative interview. A profile questionnaire as well as a technical exercise may be required during the process.

In ISGlobal we are committed to maintaining and developing a work environment in which the values and principles of our organization are respected and equal opportunities between women and men be promoted in each of the areas in which we operate, not tolerating discrimination based on criteria such as age, gender, marital status, race, ethnicity, functional diversity, political leanings, religion, sexual orientation, gender identity or gender expression.

We confirm our commitment towards the value of the diversity of our staff and student population and seek to promote peace, equity, diversity and inclusion as essential elements in contribution to improving health worldwide.