The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in five programs: Climate, Air Pollution, Nature and Urban Health; Environment and Health over the Lifecourse; Global Viral and Bacterial Infections; Malaria and Neglected Parasitic Diseases and Maternal Child and Reproductive Health. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.

WHAT WE ARE LOOKING FOR

ISGlobal is seeking an Financial Manager-Administrative Officer who is interested in taking over and managing activities of the project “Trypanosoma cruzi-LAMP: a molecular point-of-care test for the control of congenital Chagas disease - from prototype to product”.
The overall project goal is to advance in the regulatory process of licensing the prototype by Eiken Chemical Co. (Tokyo, Japan) T. cruzi-LAMP as innovative point-of-care diagnostic tool for the timely detection of vertically transmitted T. cruzi infections. The project is a continuity of former GHIT Fund ChagasLAMP (https://www.ghitfund.org/investment/portfoliodetail/detail/184/en)

KEY RESPONSIBILITIES

• Support them in the budget reviews of the project by preparing specific files, ensuring the eligibility of the project activities and their costs under the internal terms and conditions of the funder.
• Assist in the conversations with the partners and daily management of the project.
• Be the focal communications point with the consortium partners and donors for financial aspects.
• Support the review of contracts, and follow-up all the subsequent administrative processes with the supervision of the PC and support of the SO.
• Ensure compliance and consistency between the internal processes of the Institution and the policies and procedures established by the funder.
• Draft, create or adapt, independently, monitoring documents and templates for reporting and other contractual matters.
• Follow up of the expenses of the project and monitoring of the budget execution for all parties involved in the project.
• Promote prompt corrective actions if there are deviations from the budget and the terms of the financing.
• Prepare accurate financial reports and updates of the project, with the supervision of ISGlobal Head of Grants office and the PC and SO.
• Establish a financial risk management process as part of a project risk management process, monitor and flag emerging issues to the PIs in a timely manner for resolution.
• Prepare any request information related to financial and contractual matters, with the supervision of ISGlobal Head of Grants office.
• Follow-up of the sub-agreements in terms of financial and contractual matters.
• Travel to the sites to supervise, monitor and provide support if needed to any administrative or financial aspect: budget preparation, budget execution and reporting.
• Manage cash flow of the general grant and for individual partners.
• Take part to evaluation of partners’ management capacity and propose specific actions and contractual arrangements for a transparent and correct financial management and implementation (in coordination with the PC and SO).
• Prepare and monitor the project monitoring and audits required materials.
• Schedule travel needs for project staff, for international and national meetings and country visits (flights, accommodation, visas, letters of invitation).
• Manage daily expenses and invoices for the project together with the PC and SO, including meetings organisation.
• Help to coordinate and monitor the procurement of supplies and equipment.
• Assist the PC and SO in the preparation of project reports
• Take part in the closure procedures of the project.

AUXILIAR TASKS

This job description reflects the present requirements of the post but may evolve at any time in the future as duties and responsibilities change and/or develop providing there is appropriate consultation with the post-holder.

This job description is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual professional assessment process.

SKILLS

• Expert knowledge of data management, and financial reporting techniques.
• Solid MS Office, Excel and financial modelling skills.
• Excellent organizational and time management skills
• Solid writing and communication skills
• Superior attention to detail and analytical skills.
• Critical thinking and problem-solving skills.
• Ability to effectively work both as a team member and independently.
• Willingness to be a proactive participant in a team environment and ability to adapt and work efficiently in a dynamic environment.

The post holder will adhere to ISGlobal principles contained in People management policy, including Equity, diversity and health safety. The post holder will respect, and be accountable to ensure ISGlobal policies and procedures.

TRAINING AND EXPERIENCE / QUALIFICATIONS

• At least 2 years of experience in a similar position.
• Bachelor degree, preferably in Business Administration

LANGUAGE LEVEL

• Proficiency in English and Spanish.

CONDITIONS

• Duration: 2 years
• Starting date: 01/01/2026
• Contract Type: Part time
• Salary: According to ISGlobal internal salary scale

HOW TO APPLY

Applicants must fill in the request form and attach the CV and a Cover Letter. Each attached document must be named with the candidate name and surname.

The receipt of applications will be open until 15th of December 2025.

The interviews could be placed during the reception of candidatures period.

Diverse candidatures are encouraged, that includes: gender, race, ethnicity, religion, age, sexual orientation, physical abilities, and political views.

SELECTION PROCESS

The selection process is designed in two phases:
1- Interview phase of a technical nature, with the team that requires the incorporation. To assess the person's skills and CV.
2 - Meeting with HR with the finalist(s) to finish assessing the profile and discuss contractual and institutional issues.

If needed any technical test could be passed. A Psychological Competency Evaluation Test will be required for the structural or transversal positions.

In accordance with the OTM-R principles, a gender-balanced recruitment panel is formed for every vacancy at the beginning of the process. After reviewing the content of the applications, the panel will start the interviews, with at least one technical and one administrative interview. A profile questionnaire as well as a technical exercise may be required during the process.

In ISGlobal we are committed to maintaining and developing a work environment in which the values and principles of our organization are respected and equal opportunities between women and men be promoted in each of the areas in which we operate, not tolerating discrimination based on criteria such as age, gender, marital status, race, ethnicity, functional diversity, political leanings, religion, sexual orientation, gender identity or gender expression.

We confirm our commitment towards the value of the diversity of our staff and student population and seek to promote peace, equity, diversity and inclusion as essential elements in contribution to improving health worldwide.