The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in five programs: Climate, Air Pollution, Nature and Urban Health; Environment and Health over the Lifecourse; Global Viral and Bacterial Infections; Malaria and Neglected Parasitic Diseases and Maternal Child and Reproductive Health. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.

WHAT WE ARE LOOKING FOR

ISGlobal is hiring an HR Recruitment Specialist to strengthen our HR Department. In this role, you will support key HR development functions, including talent selection and internal policy design. You will work in close coordination with the HR Manager and the HR team to execute our people-first strategic plan.

KEY RESPONSABILITIES

Hiring strategy and partnership

• Receive requests for new positions and prepare the job description with the hiring team.

• Partner with hiring managers and principal investigators to define profiles, scorecards and the selection strategy.

• Design each selection process with the person responsible for the hire: panel composition, timing and publication channels.

Sourcing and posting

• Publish vacancies on ISGlobal website and on relevant academic, scientific and professional platforms.

• Proactively source candidates, including passive candidates, through academic networks and professional platforms.

• Ensure compliance with the OTM-R policy and HRS4R guidelines.

Candidate management

• Manage applications through our ATS (Teamtailor): pipelines, templates, automations and reporting.

• Follow up on applications received, shortlist candidates and share progress regularly with the hiring team.

• Maintain candidate and employee data in Factorial in coordination with HR operations.

Interviews and assessment

• Schedule selection interviews and coordinate with candidates.

• Prepare the interview dossier: interview guide, CVs and shortlist grid.

• Conduct the HR interview and discuss conditions.

• Take references and send competency tests.

Offers and feedback

• Send final offers according to the contract request.

• Send feedback to candidates who are not selected, ensuring a positive candidate experience.

• Support onboarding handover and the internal mobility of staff finishing projects.

Selection operations and reporting

• Maintain selection processes, documents and guides.

• Prepare the selection section of the monthly HR committee report.

• Track and report selection indicators: time-to-hire, source effectiveness and hiring manager satisfaction.

• Manage relationships with providers, platforms for posting, and academic and university entities.

Internships

• Receive requests for internships and liaise with academic institutions.

• Manage internship agreements and support the teams involved.

• Employer branding

• Contribute to employer branding and to relationships with universities.

AUXILIAR TASKS

This job description reflects the present requirements of the post but may evolve at any time in the future as duties and responsibilities change and/or develop providing there is appropriate consultation with the post-holder.

This job description is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual professional assessment process.

SKILLS

• Excellent communication and empathy, with the ability to build effective relationships with employees at all levels.

• Service orientation: commitment to internal customer satisfaction, with a proactive, problem-solving attitude.

• Excellent organisational skills, accuracy and attention to detail, and the ability to coordinate with all staff members.

• Ability to work independently on short and long-term tasks, and to propose solutions within agreed limits.

• Creative problem-solving and the ability to adapt to a changing environment.

The post holder will adhere to ISGlobal principles contained in People management policy, including Equity, diversity and health safety. The post holder will respect, and be accountable to ensure ISGlobal policies and procedures.

TRAINING AND EXPERIENCE / QUALIFICATIONS

• University degree in a relevant discipline (Psychology, HR, Business, Labour Relations, or equivalent).

• At least 3 years of experience in selection, in an HR department or a recruitment agency.

• Professional level of English (C1 recommended). English is the official language at ISGlobal and part of the interviews are held in English.

DESIRABLE REQUIREMENTS

• Experience in the research or academic sector.

• Knowledge of the OTM-R and HRS4R frameworks.

• Hands-on experience with Teamtailor (or another ATS) and Factorial (HRIS).

• Experience with LinkedIn Recruiter and advanced sourcing techniques (Boolean search).

• Experience reporting recruitment KPIs.

LANGUAGE LEVEL

• Proficiency in Catalan, English, and Spanish.

CONDITIONS

• Contract: full time, permanent contract

• Salary: 27.000€ - 30.000€ gross annual

• Work-Life Balance: 36 days off per year (23 vacation days + 13 personal days)

• Start date: as soon as possible

HOW TO APPLY

Applicants must complete the application form and upload a CV and a Cover Letter. Each document must be clearly named with the candidate’s name and surname.

Applications will remain open until the position is filled.

Applications will be reviewed on a rolling basis, and shortlisted candidates may be contacted and interviewed as applications are received. Interviews may take place during the application period.

We encourage diverse applications, including but not limited to gender, race, ethnicity, religion, age, sexual orientation, physical abilities, and political beliefs.

SELECTION PROCESS

The selection process is designed in two phases:
1- Interview phase of a technical nature, with the team that requires the incorporation. To assess the person's skills and CV.
2 - Meeting with HR with the finalist(s) to finish assessing the profile and discuss contractual and institutional issues.

If needed any technical test could be passed. A Psychological Competency Evaluation Test will be required for the structural or transversal positions.

In accordance with the OTM-R principles, a gender-balanced recruitment panel is formed for every vacancy at the beginning of the process. After reviewing the content of the applications, the panel will start the interviews, with at least one technical and one administrative interview. A profile questionnaire as well as a technical exercise may be required during the process.

In ISGlobal we are committed to maintaining and developing a work environment in which the values and principles of our organization are respected and equal opportunities between women and men be promoted in each of the areas in which we operate, not tolerating discrimination based on criteria such as age, gender, marital status, race, ethnicity, functional diversity, political leanings, religion, sexual orientation, gender identity or gender expression.

We confirm our commitment towards the value of the diversity of our staff and student population and seek to promote peace, equity, diversity and inclusion as essential elements in contribution to improving health worldwide.